Organizer:
- Mobilizes presenters around a particular topic.
- Is not required to be a member.
- Is the main point of contact, even when there is a co-organizer.
- Will ensure program proposal and speaker abstracts (not an option for roundtables) are complete and submitted by the deadline.
- Confirm speakers have not already been invited to speak in another session.
- Inform speakers of the requirement to submit a Conflict of Interest Disclosure.
- Inform all participants that RSA does not provide funding for the meeting, including registration.
- Upon approval, inform all participants of the approval and talk time limits.
- Upon approval, remind participants of the requirement to register for the meeting, as per the Letter of Assurance submitted with the program proposal.
- Will collect all presentations (PowerPoint only) and bring them to the assigned meeting room 10 minutes prior to session start time for loading onto one computer. There will be a Speaker Ready room for preview purposes.
Chair:
- Moderates the session and introduces the presenters.
- Will ensure presenters adhere to the strict timelines outlined in the meeting program.
- Will conclude the session on time.
- Does not submit a speaker abstract (unless also giving a talk in a speaker time-slot).
Introducer (3 slide limit):
- Presents a brief overview of the topic – they should receive copies of the presentations in advance to prepare comments.
- Explains how the presentations will be cohesive.
- Does not submit a speaker abstract (unless also giving a talk in a speaker time-slot).
Questions’ Moderator / Discussant* (no slides allowed):
- Fields questions from the audience.
- Is responsible for highlighting the relationship between the presentations and overall topic. They should receive copies of the speaker abstracts in advance of the meeting to prepare comments.
- Will raise critical issues for both the presenters and the audience to consider.
- Does not submit a speaker abstract (unless also giving a talk in a speaker time-slot).
*Workshops and Roundtables have Moderated Open Discussion.